Turn supplier invoices into approved bills automatically.

Invoice IQ is accounts payable (AP) automation software for small and growing businesses, made by AlgoTech Systems. It reads supplier invoices automatically, routes each one through your approval policy, groups approved invoices into payment runs and keeps a permanent audit trail, on the web and on Android. With Billing turned on, it also sends sales invoices to your own customers.

AP automation covers the whole invoice lifecycle, from the document arriving to the entry landing in your ledger. Older systems still expect someone to type the invoice in, or to maintain a template per supplier. Invoice IQ reads the header and every line item itself, routes the invoice through your approval policy, and groups approved invoices into payment runs.

Send every supplier invoice to one place, let software read it, check it against the purchase order and what was received, route it to the right approver, and pay approved invoices in batches. With Invoice IQ that is five steps: invoices arrive by upload, phone camera or a connected Gmail inbox; the header and line items are read with no typing and no per-supplier templates; duplicates and mismatches are flagged; your approval chain signs off; and approved invoices go into a payment run and to Xero, with every step in the audit trail.

AI invoice processing software reads a supplier invoice the way a person would, from a PDF or a photo, and turns it into data: supplier, invoice number, dates, line items, tax and total, with no template set up per supplier. Invoice IQ then checks that data against your purchase orders, flags possible duplicates and risks, and sends the invoice through approval, so your team reviews exceptions instead of typing invoices in.

Invoice IQ is for finance teams that process supplier invoices and want to stop typing them in. AlgoTech Lite suits lean teams that need invoices read, reviewed and paid with very little setup; the Enterprise Suite suits multi-department organisations that need cost centres, a four-stage approval chain and treasury release as a separate step.

During the early-bird launch offer, AlgoTech Lite is USD 5 and the Enterprise Suite is USD 10 for the first 3 months. The pricing page compares both editions capability by capability, and you can request a quote for the Enterprise Suite.

Invoice IQ reads PDF, PNG and JPG invoices: digital PDFs, scanned paper and photographs taken on a phone. It does not need a pre-configured template per supplier. Each extracted field carries a confidence score, and your team confirms the values side by side with the original document before the invoice moves on. Any invoice can be re-read at any time.

Every upload is checked against your existing invoices for a matching supplier, invoice number, date and amount, and a likely duplicate is flagged before it enters the approval queue. Risk checks look for warning signs such as changed bank details, and a high-risk invoice is held until someone reviews it. The approval matrix adds a further layer: the clerk who enters an invoice cannot also release the payment, and treasury release is a separate, recorded step.

Yes, on the Enterprise Suite. Your invoice approval workflow follows value bands you set, which decide who has to approve: lower-value invoices can stop at the department manager, while larger amounts escalate automatically to the finance manager before treasury sees them.

Approvers get their queue in the Invoice IQ Android app. They can open the original document, check the extracted line items, and approve or reject with a remark, which is required. Approvals made on mobile are the same actions as on the web and land in the same audit trail.

Yes, Invoice IQ integrates with Xero on both editions. An approved supplier invoice becomes a Xero bill with its supplier, line items, tax and due date already filled in, and the payment is recorded against it when you pay, so nobody re-keys anything. Approved purchase orders can be imported from Xero to match your bills against, and Billing syncs your sales invoices, credit notes and payments with Xero. Run a different ERP or accounting system? Where it supports integration, we can connect Invoice IQ to it on request and agree what it covers and when before you commit.

Yes. Your company admin connects your Gmail inbox once, with read-only access. Every few minutes, invoice attachments (PDF, PNG and JPG, up to 10 MB) are collected into an attachments queue, where your AP team chooses which to process and which to dismiss. Nothing is read or posted until someone confirms it.

Yes. Raise and approve purchase orders in Invoice IQ, or import them from Xero, and every supplier invoice is matched to its PO by the PO number and the supplier. Each line is checked for price, quantity and what is left on the PO, along with dates and tax, within a tolerance you set. Bills still in approval count against the PO, so it cannot be spent twice, and the amount is committed when the treasurer approves.

It is held before it can be approved or paid, with the reason shown on the invoice. The AP clerk can fix the PO link, or accept a small difference such as a price change with a written reason, up to a limit your company sets. Larger overruns, lines that are on no PO and a missing PO go to the PO review list, where a treasurer or department manager accepts or overrides them. Every decision is recorded in the audit trail.

Yes. 3-way matching checks a supplier invoice against two things: the purchase order (what you ordered, at what price) and the goods received note (what actually arrived). Invoice IQ records goods received against each PO line, including returns and damaged items, and can hold a bill that charges for more than was received until the goods arrive or the difference is accepted.

Yes. An approved purchase order is emailed to the supplier as a PDF from your own PO template, with a link where the supplier accepts it, proposes another delivery date or declines. A change to a sent PO is approved again and resent as a revised PO, and you are reminded when a supplier has not answered or a delivery is late. POs raised in Invoice IQ are also created in Xero with the same number.

A supplier credit note is read like an invoice, approved by the AP clerk and applied to that supplier’s bills, as an amount or item by item with quantities. The bill’s amount left to pay drops, the purchase order gets that amount back, and the credit note and its allocation are sent to Xero. Credit you do not use stays with the supplier for a later bill, or is recorded as refunded.

Yes. Purchase orders start in shadow mode: every invoice is matched and the result is shown, but nothing is held or rerouted. When the results look right, your company admin switches to enforcing, and from then on a bill that does not match waits until the difference is resolved.

Yes. Billing is invoicing software for small businesses, built in on both editions: it lets you create sales invoices for your customers with your own numbering and tax rates, approve them before they go out if you choose, and email them with a PDF attached and a secure link where the customer can view and download the invoice. Invoices, credit notes and payments sync with Xero. Your company admin turns Billing on in Billing Settings.

Each sales invoice shows its status as it moves along: Sent, Viewed once your customer opens the link, then Part paid and Paid as a treasurer records payments. The invoice list totals what is outstanding and overdue, and credit notes reduce an invoice when you need to correct it.

Data is encrypted in transit and at rest, and each customer is held in an isolated tenant. Users sign in with their existing work account, the mobile app can be unlocked with biometrics, and every action is recorded in a permanent, append-only audit trail.

Lite suits a lean finance team that wants invoices read automatically, a straightforward review queue and batch payment runs, with very little setup. The Enterprise Suite adds department cost centres, the full four-stage approval chain with your own thresholds, and treasury release as a separate step.